What Businesses Must Do
1. Build and cultivate a talent pool- As much as you should look at active job seekers to fill in the vacancies at your organization, as discussed in the preceding section, you would be served well by cultivating passive candidates as well. Establishing a rapport with these candidates would ensure that your organization would be their first choice when they decide to look for greener pastures.
Do not sever links with candidates -- active or passive -- who do not make it through your screening process. Save the names of these candidates in your database so that they may be considered for alternate positions when vacancies arise. Discuss their career goals, interests, and their sources of motivation. Identify their strong points, and inform them about how and why their careers would flourish at your organization.
Even when most of the vacancies at your organization have been filled, you should not cease to build talent pools, which can then easily be tapped into whenever you need to go on a recruitment drive.
Regularly communicating with candidates would ensure that they would be engaged with your company. Therefore, always keep the lines of communication open with potential performers so that you would have a robust supply line of talent. This would save you a great deal of time, effort, and resources when job positions have to be filled urgently.
2. Use social media to raise brand awareness- You can attract top talent through a strong presence on social media, especially on networking websites such as LinkedIn, where compelling stories about the company culture, the company's achievements and prospects, and employee and customer experiences can be shared.
The recruitment game can be enhanced through video storytelling, which would not only make job advertisements attractive but also help in improving search engine optimization. This would ensure that the company can be easily searched out online by job seekers.
According to Aberdeen's talent acquisition research quoted by Entrepreneur, best-in-class businesses are 75% more probable to make use of video tools for the purpose of employee branding.
Videos add heft to a company's description of its nature of operations, health, and expectation from employees, and when it is complemented by good copywriting, the organization's brand awareness exercise gets a leg up.
3. Offer an employee referral program- With this, the entire workforce can be turned into recruiters. This would guarantee a consistent stream of talent so that organizations don't have to frantically search for candidates to fill job openings. Desperation to fill positions can, in fact, prevent the right candidates from being chosen.
Therefore, organizations should let current team members refer candidates for job positions. The employees would be fully aware of the organization's specific needs and are expected to refer individuals whom they think would properly fit those roles.
Job referral programs tend to suggest that generally the employees are satisfied with and committed to their organization, and would take extra initiatives to make sure that the company is able to recruit candidates who can deliver considerable value and take the company higher.
Job referrals linked with monetary rewards, paid vacations, or shift preference offers would enthuse employees to take referral programs seriously. The job referral system is remunerative for the employees also because it gives them the impression that the organization values their inputs. Consequently, employees feel connected to the company and empowered.
Employees feel more at ease when they see familiar faces at work, and the quality of their work improves. The resultant boost in efficiency and productivity helps the organization.
A LinkedIn report points toward a tendency among employees making effective job referrals to remain at a company for a longer period of time. This is understandable because an employee who is able to convince the organization to recruit his acquaintances and, on the other hand, also convince his acquaintances that the organization is a good place to work, would think twice before deciding to exit immediately.
Job recommendations are beneficial for the referred candidates as well. A JobVite study shows that it is possible to recruit a referred candidate in just 29 days, as compared to 39 days required to hire a candidate found through job advertisements and 55 days to take in an applicant coming through an online job site.
Job referrals are cost-effective for organizations too. Sourcing applicants through employee job referrals spares businesses dollar outflow on agency fees, job board advertisements, and so on. According to Kara Yarnot, the founder of Meritage Talent Solutions, it is also cheaper to hire referred applicants, and it is also possible to onboard them faster.
Also, referred candidates can be retained more easily, according to JobVite, with 46% staying in an organization for more than a year, 45% remaining for over two years, and 47% staying for over three years.
You may also consult the people in your professional network to refer candidates. People who have a fair idea of your requirements can be expected to refer the appropriate candidates.
4. Make a name for yourself as an employer of choice- A company's image -- good or bad -- hardly takes time to spread. People want to work with businesses that have positive workplace cultures, and take good care of the employees. An organization doing well on these fronts may land credible third-party employer recognition awards, which would help in bolstering the brand, and drawing top talent.
Companies that place employees on difficult shifts and regularly compel them to work for long hours, thereby preventing them to give adequate time and attention to their families would not be preferred by the applicants. People would also not be keen to work with a boss who is overbearing, rude, not sympathetic to the needs of the employees, and is rigid about deadlines being met come hell or high water.
Employee morale and loyalty are enhanced, and employee performance improves when praise and encouragement are expressed publicly and get translated into promotions, monetary incentives, or extra perks. This goes into making a company the preferred choice for job seekers.
Other 'pull factors' include wages and benefits being commensurate with the amount of work expected to be done, adequate job security and scope for career advancement, proper induction and operational training, and a clear delineation of the company's targets, expectations, changes in policy and work schedules.
Clear and candid communication ensures that every employee knows what is to be done to fulfill the company's expectations. Every person would want to work with employers who lend a patient ear to employee issues, don't threaten the employees, encourage competition and constant refinement, complies with labor laws, and institutes employee-centric processes and technology.
Favorable employee engagement survey reports and employee feedback also enhance the image of the business in the eyes of applicants. The strengths and achievements of the company should be prominently highlighted so that they catch the attention of job seekers.
5. Make interviews standardized- Develop a set of interview questions that address both the desired personality of the candidates and the job description. You would not be able to sufficiently evaluate and compare applicants without a standardized approach, especially if you want to adopt a panel interview style and aggregate feedback from several team members.
Laszlo Bock, the former Senior Vice President (People Operations) of Google, advises all businesses, regardless of size or area of expertise, to focus on interviews that are job-specific and structured. Bock refers to a 1998 study by Frank Schmidt of the University of Iowa and John Hunter of the Michigan State University that looked at 85 years of recruitment data from US companies. A work sample test, according to Schmidt and Hunter, followed by an examination of the candidate's general cognitive ability, and then a structured interview best indicates a candidate's aptitude and suitability for the job.
Applicants going through a structured interview are asked a standardized set of questions with well-defined yardsticks to judge the quality of their answers, Bock writes in The Wired.
Structured interviews can take the form of situational and behavioral interviews. Structured interviews present candidates with hypothetical situations and seek their responses on how they would have handled those situations. Behavioral interviews, on the other hand, need the candidates to recall how they had handled situations in the past and match those experiences to the requirements of the job for which the interview is being taken. According to Bock, a good interviewer would probe carefully to examine the reasoning behind the candidates' responses, and the veracity of those responses.
The purpose of an interview is to forecast how the applicants would do if they are made a part of the organization, and this can be accomplished by combining situational and behavioral structured interviews with an examination of the applicants' conscientiousness, cognitive ability, and leadership, Bock further writes.
Therefore, employee recruitment should focus on not just the experience of the candidates, but also on the extent to which the candidates agree with the organization's values and objectives. For example, a food business may put primacy on building customer loyalty through incentives, while another may want to follow food safety norms in letter and spirit, and yet another restaurant may focus its energies on creating unique menus.
Recruiters must ensure that the interview questions are relevant to the job that the candidate had applied for. Applicants should have a clear understanding of the expectations, roles and responsibilities, perks, compensation, prospects for career advancement, and so on, right at the stage of the interview itself.