Restaurant Software ROI Calculator
Calculate software costs, labor savings, and potential returns to evaluate restaurant technology investments and make informed financial decisions.
Enter your software costs, one-time setup, and the hours your team gets back. See your estimated first-year net benefit, ROI, and payback period, then save a scenario to compare options side by side.
Step 1: Build Your Estimate
Enter costs per location. Results update as you type.1. Your Software Investment
Include only costs you will stop paying.
Subscription and recurring license fees.
Setup, hardware, migration, and training.
Additional support, devices, or services.
Same assumptions applied to each location.
2. The Time Your Team Gets Back
Combined team hours, per location.
Include employer taxes and benefits.
3. Refine Your Estimate · optional
Documented savings, such as lower waste. Avoid counting time savings twice.
Leave at 0% if hours are redeployed without reducing payroll.
A transparent calculation
Monthly net benefit = replaced costs + time value + other savings − new software − other ongoing costs.
First-year net benefit = monthly net benefit × 12 − setup costs.
ROI = first-year net benefit ÷ first-year total investment.
Investment includes 12 months of software and other ongoing costs, plus implementation. Time value uses 52 weeks ÷ 12 months. Setup payback divides setup costs by monthly net benefit and includes time value.
For a cautious estimate, start with fewer hours saved. Validate your assumptions during a pilot before making a purchase decision.
Frequently Asked Questions
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